Investigation Pack (ACAS-aligned)

PURPOSE

Create an ACAS-aligned investigation starter pack: invite wording, neutral question plan, and evidence log structure for transport incidents and potential misconduct.

WHEN TO USE

• “Draft an investigation invite letter for this incident and evidence list.”
• “Create investigation questions for this driver interview, ACAS aligned.”
• “Summarise these incident notes into a clean manager brief.” (when it feeds an investigation)

DO NOT USE WHEN…

• Generic HR queries like “What is a fair disciplinary process?” with no case artefact needed.
• You’re drafting outcomes/sanctions without an investigation stage.

INPUTS

• REQUIRED:
• Incident summary (what/when/where), parties involved, and what’s alleged/being reviewed
• Evidence available so far (CCTV, telematics, tacho extracts, witness notes, PCN, photos)
• Proposed meeting date window and who will chair/note-take
• OPTIONAL:
• Relevant internal policies (paste text), previous similar cases, union/companion info
• EXAMPLES:
• “Allegation: falsified manual entry on [date]. Evidence: tacho report + supervisor note.”

OUTPUTS

• investigation-invite.md (Word-ready)
• question-plan.md
• evidence-log.md (Excel-ready table)
• Success criteria:
• Neutral tone, no assumptions of guilt
• Includes right-to-be-accompanied wording
• Clear evidence handling and logging

WORKFLOW

1. Confirm this is an investigation (fact-finding), not a disciplinary hearing.
• IF unclear → STOP AND ASK THE USER what stage they are at.
2. Draft invite using assets/invite-letter-template.docx-ready.md.
• Include: purpose, date/time, attendees, right-to-be-accompanied, evidence access, and contact route.
3. Build a neutral question plan using assets/neutral-question-plan-template.md.
• Start broad → then specifics → then mitigation/context → then closing.
4. Create an evidence log using assets/evidence-log-template.md.
• Include chain-of-custody fields if needed.
5. Add ACAS alignment checks from references/acas-alignment-checklist.md.
6. If asked to edit existing documents → ASK FIRST.

OUTPUT FORMAT

# evidence-log.md
| Ref | Evidence item | Source | Date/time captured | Who captured | Storage location | Integrity notes | Relevance | Shared with employee (Y/N, date) |
|-----|---------------|--------|-------------------|-------------|------------------|-----------------|----------|----------------------------------|

SAFETY & EDGE CASES

• Don’t provide legal advice; keep to process and neutrality.
• If the allegation is serious and outcomes could be dismissal, flag that HR/legal review may be required per internal governance (ask for your policy text).

EXAMPLES

• Input: “Invite letter + questions for driver interview”
• Output: invite + question plan + evidence log template populated with known items