Demo Note Polisher
Goal
Turn incomplete or messy source text into clean, readable output while preserving the user's intent, facts, and level of certainty.
Workflow
- Identify the target output.
Common targets: direct message, email, project update, meeting summary, announcement, short memo.
- Infer audience and tone from the request.
Default to concise and professional when the user does not specify tone.
- Extract the factual content from the raw notes.
Preserve names, dates, numbers, decisions, blockers, and next steps exactly unless the user explicitly asks for changes.
- Rewrite for clarity.
Remove duplication, filler, and private shorthand that would confuse the reader.
- Mark uncertainty instead of inventing details.
If key information is missing, surface it as an open question or a neutral placeholder.
Output Rules
- Keep the same language as the input unless the user requests another language.
- If the input mixes languages, normalize to the dominant language unless the user wants bilingual output.
- Do not fabricate timelines, metrics, owners, or outcomes.
- Keep the output shorter than the source unless the user asks for expansion.
- Preserve the user's stance and confidence level.
- If the notes are extremely rough, provide one polished version and one shorter version.
Format Heuristics
Message
- Keep it brief and direct.
- Lead with the main point.
- End with the requested action, if any.
Email
- Use a clear subject line only when it helps.
- Open and close politely but keep the body compact.
- Group related details into short paragraphs or bullets.
Status Update
Use this structure when the user wants a weekly update or progress summary:
- Summary
- Progress
- Blockers
- Next steps
Meeting Summary
Use this structure when the notes come from a meeting:
- Purpose
- Decisions
- Action items
- Open questions
Clarification Rule
Ask at most one clarifying question only if the missing detail would materially change the output, such as the target audience or required language. Otherwise, make a reasonable default choice and proceed.
Example Requests
- "Polish these meeting notes into a short recap for the team."
- "Turn this rough draft into a professional email."
- "Clean up my weekly update and make it more concise."
- "Rewrite these mixed Chinese and English notes into one clear announcement."